Leave your team books itself
A staff holiday booking system for surgeries, care homes and clinics. Requests arrive from the app instead of a note left at reception, the clash with a colleague shows up before you approve, and the remaining balance works itself out.
- Your team books from the phone; you decide in one list
- Two people off from the same work area is flagged as you enter it
- Remaining leave is entitlement plus carryover minus confirmed days
More than 100 practices already trust medishift
From the request on a phone to the year at a glance
Before and after
Leave on a wall chart
- Requests arrive by note, text and corridor conversation.
- Two people off from the same room is noticed in week four.
- Somebody works out the remaining days by hand, twice.
- Half days are argued about.
- Nobody can see their own balance without asking.
Leave in a staff holiday booking system
- An employee holiday booking system means every request arrives the same way.
- The clash in a work area is flagged before you approve.
- The balance follows every decision by itself.
- A half day is 0.5 and stays 0.5.
- Everyone can read their own entitlement whenever they want.
Who is a staff holiday booking system for?
GP surgeries and dental practices
Where one nurse off in August changes what the appointment book can offer.
Care homes
Cover that cannot dip, and leave that has to be spread across a year rather than granted first come first served.
Small teams
Five to fifteen people, where a wall chart almost works and a staff leave planner is the first thing that actually does.
Practices with a branch
Two sites whose quiet weeks are not the same weeks.
The request starts on a phone
Staff open the same app they use for their shifts, book the days and see the balance change. The question that used to arrive at reception on a Monday morning answers itself before it is asked.
- Their own balance is visible without asking anyone.
- Booked and pending are marked differently.
- The rota sits in the same app.
Leave is a rota question
Approved leave lands in the rota rather than beside it, so the week you are planning already knows who is away. It also counts towards the hours account, or deliberately does not, depending on how you set the category up.
- Approved leave is already in the week you are planning.
- Each category decides whether it deducts leave and whether it counts as time worked.
- Sick leave usually does the second without the first.
A staff holiday booking system on your own team, in 30 minutes
Bring the leave year you are in the middle of and we will set it up while you watch, balances and all. Pick a slot, we will take care of the rest.
- 30 minutes
- Via Google Meet
- Free and without obligation
1. Pick a slot
All times in Europe/Berlin.
Monday, September 21
Frequently asked questions about the staff holiday booking system
In the same app they open for their shifts, on the phone or in the browser. They pick the dates, see what it costs them and what would be left, and the request arrives in your list. A single day can be booked as a half day, which counts as 0.5.
The way any annual leave software should do it: available is entitlement plus carryover minus confirmed days. Pending requests do not reduce it until you approve them. Weekends, non-working days and the holidays configured for that site are already excluded from the count, and carryover into the next year is capped at 15 days.
Not by automatic import. medishift imports public holidays for the eleven countries a site can be set to, and the United Kingdom is not currently one of them. What you do instead is add the bank holidays once as your own special days for that site; from then on they are treated like any other non-working day when leave is counted.
You get told, not blocked. As you enter an absence, medishift shows which colleagues in the same work area are already away over those dates. The decision stays yours, because you are the one who knows whether that particular pair can both go.
A closure goes in once for everybody through a multi-select, and the leave days are worked out per person, so somebody who does not work Fridays is not charged for one. Whether a closure deducts from leave at all is a property of the category you use.
Only if you say so. Each category carries two switches: whether it deducts from the leave balance and whether it counts as time worked. Sickness is normally set to the second without the first, so somebody off ill loses neither leave nor hours.
For teams of up to ten people the rota, absence management and the mobile app are free forever, with no payment details asked for. Above ten, the pricing page carries the price per person.