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Time and attendance software for medical and dental teams

Target hours on one side, hours actually worked on the other, and a balance that keeps itself current instead of being rebuilt in a spreadsheet every month. Time and attendance software for practices of five to fifty, not a punch clock bolted to the wall.

  • Target hours per weekday, with the old version kept when a contract changes
  • Your team clocks in and out in the employee time clock app, or enters the hours worked
  • Breaks come off the total, and the overtime balance recalculates itself
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Time tracking in medishift with hours worked and the running balance for each person

More than 100 practices already trust medishift

  • Hausarzt Dortmund – Dr. Kara & Kollegen
  • Klüt Praxis
  • Hafenstadt Praxis
  • Hausarztpraxis Wengedorff
  • MVZ – Ihre Zahnärzte im Norden
  • Mühlendamm Zahnarztpraxis

From target hours to a month that closes itself

  1. Step 01 · Target hours

    What each person is supposed to work

    Set the weekly hours and, where the week is not evenly spread, a target for each weekday on its own. When somebody drops a day or picks one up, the change becomes a new version with the date it takes effect, and the old one stays on file. That is why last March still adds up after this year's contract was signed.

    • Weekly hours, or a separate target for each weekday
    • A contract change is versioned; earlier versions stay readable

  2. Step 02 · Working windows

    When the day is allowed to start

    For each weekday you set whether it is a working day at all and between which hours. A shift running 10 p.m. to 6 a.m. is recognized as a night shift and counted on one day instead of split across two, which is the arithmetic that quietly goes wrong in a spreadsheet. Change the window and the daily target follows it, so the two cannot drift apart.

    • A start and an end per weekday, or the day marked free
    • Nights that cross midnight count once, not as two halves

  3. Step 03 · Capture

    Two ways the hours get recorded

    Your team either starts and stops a timer, which records real timestamps, or enters the hours actually worked afterward. Both work in the browser and on the phone, and both land in the same place. Breaks are captured with the time and deducted from it, so what reaches the account is worked time rather than time on site. That is the job of the time clock software underneath: it produces the number, and this page is about what happens to it.

    • A timer with real timestamps, or hours entered by hand
    • Breaks are captured and come off the total

  4. Step 04 · The balance

    Overtime adds itself up

    The balance is hours actually worked against target hours. Absence categories you mark as counting toward working time keep sick days and training from digging a hole, and a holiday that falls on a working day is credited unless somebody actually worked a shift that day, so nothing is credited twice. You can open the account with a starting balance, positive or negative, and adjust it by hand when hours are paid out or expire at year end.

    • Sick days and training do not have to turn into minus hours
    • A holiday on a working day is credited, and never twice

  5. Step 05 · The month

    The number stops moving when it should

    Publishing a shift, approving PTO or changing somebody's target hours makes the balance it touches recalculate on its own. That is what you want while the month is still running, and the last thing you want once it has been paid out. So the current month and the one before it stay open, everything older is frozen, and moving a number inside a closed month takes a deliberate adjustment that stays visible.

    • A change recalculates the balance it affects, and nothing else
    • Closed months are frozen; an adjustment is deliberate and visible

Two ways to count the same month

Hours on a spreadsheet

  • Somebody adds up the month by hand, and somebody else checks the adding.
  • Breaks get remembered, or they do not.
  • A wrong entry is fixed by overwriting it, and the original is gone.
  • Nobody knows where they stand until the month is closed.
  • Last year's contract is gone, so last year's numbers cannot be checked.

Hours in time and attendance software

  • The balance recalculates itself instead of being added up again.
  • The time clock software deducts the break as the time is captured.
  • A night that crosses midnight lands on one day, not two halves.
  • A correction is requested and decided, so the original stays visible.
  • Contract changes are versioned, so closed months still add up.
See where the hours come from

Who needs time and attendance software?

  • Part-time teams

    Where three people share two full-time roles and no two weeks are shaped the same.

  • Teams working nights

    Coverage that runs past midnight, where a shift belongs to two dates and the hours still have to land on one.

  • Medical and dental practices

    Front desk, assistants and the late clinic that sits outside the standard week: a time clock app for small business practices, not a factory floor.

  • Clinics with several departments

    Different target hours per department, one set of numbers at the end of the month, filterable by location.

Where the worked hours come from

Who starts a timer, who types the hours in afterward, who releases them and what happens to a mistake is a subject of its own. Rules decide whether captured hours are approved automatically or have to be released by hand, and a retroactive correction runs through a request somebody decides on rather than a quiet overwrite. The employee time clock app is where your team does all of that, and this account reads whatever it produces.

  • A timer or a typed entry both land in the same place, in the browser or on the phone.
  • The approval rule decides whether hours release automatically or by hand.
  • A correction is requested and decided, so the original stays on the record.
How time off counts toward the hours
Clocking in and out in the medishift app with the hours captured for the day

The schedule is the other half of the number

What was actually worked is not only what the timer caught: published shifts, approved absences and a holiday on a working day feed the same account. Because the schedule and the hours sit in one system, a shift that moves does not have to be told twice, and a week still in draft stays out of the numbers until you publish it.

  • Published shifts feed the balance; drafts do not.
  • Approved PTO lands in the same account, by category.
  • A shift that moves is counted again on its own.
More on the schedule planner
A week of shifts in medishift, the source of the planned hours

Time and attendance software on a month you already closed, in 30 minutes

Bring a month you have already closed out and we will rebuild it in medishift, so you can see where the numbers agree with yours and where they do not. Thirty minutes, and you keep whatever we build.

  • 30 minutes
  • Via Google Meet
  • Free and without obligation

1. Pick a slot

All times in Europe/Berlin.

September 2026
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Wednesday, September 23

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Time and attendance software: common questions

Time clock software captures the hours somebody worked. Time and attendance software also knows what those hours were supposed to be, and keeps the difference current: the balance recalculates the moment a shift is published, PTO is approved or a target changes. A timesheet captures the first half of that and leaves the arithmetic, and the checking of the arithmetic, to whoever is free at the end of the month.

No, and you can mix the two. People can clock in and out on a timer that records real timestamps, or enter the hours they actually worked afterward. Both routes work in the browser and in the mobile app. Breaks are captured either way and deducted from the total, which is the part of time clock software most teams find they were getting wrong by hand.

It is a time clock app for small business practices. Your team installs an app, you set target hours per weekday, and the overtime account is a one-click setup from the hours report. Scheduling, time off management and the app your staff use are free for up to ten people, permanently, with no card details. Everything this page describes sits in the paid plans, though: the time tracking itself, the overtime account it feeds, and the fixed working days the targets are read against. The pricing page states the price per person.

Yes, and not by quietly overwriting it. There is a request and decision flow for retroactive changes to captured times: the person asks for the correction, somebody decides on it, and the change stays visible. Admins also see their team's captured times and can correct an entry directly when that is the faster route.

Yes, on iOS and Android as well as in the browser. The employee time clock app is where most of the clocking in and out actually happens, and everyone can see their own captured times, so the balance is not a surprise at the end of the month. Admins see their team's captured times and can correct an entry directly.

The United States is selectable as the location country, so federal holidays are imported automatically and the time zone is set with them. A holiday falling on a working day is credited against target hours unless a shift was actually worked that day, so nobody is credited twice. A shift running from 10 p.m. to 6 a.m. is recognized as a night shift and counted on one day rather than split across two dates.

Somebody reads them off the report, and the captured times export if the detail has to travel with them. What medishift does not do is push hours into a payroll system. There is no connector and no automatic handoff, and it is better you know that before you buy. What it gives you is the monthly hours report: target against actual per person, overtime included, filterable by location, with a day-by-day breakdown when a number needs checking. For most practices that is the figure the payroll run needs anyway, and it is one screen instead of a spreadsheet somebody rebuilt.