medishift
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Healthcare employee scheduling software built for practices, not warehouses

See the coverage every day needs, check who is qualified for the work while you assign, and keep approved time off in the same week. Healthcare employee scheduling software for teams of five to fifty, free for the first ten.

  • Coverage first: say what each day needs before a single name goes on it
  • Qualifications, roles and work areas checked while you assign, not afterward
  • Free for up to ten people, permanently, with no card details
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A week of shifts in medishift with one morning still uncovered

More than 100 practices already trust medishift

  • Hausarzt Dortmund – Dr. Kara & Kollegen
  • Klüt Praxis
  • Hafenstadt Praxis
  • Hausarztpraxis Wengedorff
  • MVZ – Ihre Zahnärzte im Norden
  • Mühlendamm Zahnarztpraxis

How a healthcare schedule comes together, in five passes

  1. Step 01 · Coverage

    Write down the week before you write down the people

    A clinic week is a grid before a single name goes on it: front desk from open to close, two providers in parallel on Tuesday, one late evening for working patients. Put those blocks down with a headcount on each, and half the schedule is already decided. Start from the staff you happen to have and you get the week that has to be redone on Monday.

    • List the shifts the week needs, not the people you have
    • Put a headcount on each block before anybody is assigned

  2. Step 02 · Qualifications

    Say once who is allowed to cover what

    Roles, qualifications and properties live on the person, so the schedule knows a medical assistant is not interchangeable with a front desk hire. This is what separates staff scheduling software for healthcare from a generic shift app: you can mark a provider and give them a release list of the people allowed to work alongside them.

    • Roles and qualifications sit with the person, not in a second file
    • Providers can carry a release list of who may work with them

  3. Step 03 · Time off

    Approved PTO goes in before the names

    Requested and approved time off is part of the same week as the shifts, not a separate tracker somebody forgets to open. Assign onto a day somebody is out and you find out while you are doing it. An overlap warning also shows who else in the same work area is already away, which is what actually decides whether a request can be approved.

    • Approved time off is visible in the week you are building
    • An overlap warning names who else in the area is already out

  4. Step 04 · Fill

    Assign against rules that warn while you work

    Per location you can switch on double booking prevention, absence and unavailability checks, contracted hours, a minimum rest gap between two shifts, a daily hours ceiling and a cap on consecutive days worked. Every one is a warning, never a hard block: a red triangle on the shift naming the rule. You stay in charge of the exception.

    • Seven rules per location, each independently on or off
    • Warnings, not blocks, so a deliberate exception stays possible

  5. Step 05 · Publish

    Draft until you publish, then every phone at once

    Drafts are visible to planners only, so a half finished week never reaches the team. One button publishes every draft in the week and notifies the staff it affects. After that a change reaches the phone rather than the break room noticeboard, on iOS and Android.

    • Bulk publish the whole week, with automatic notification
    • Changes after publishing reach the app, not a printout

Two ways to staff the same week

A spreadsheet and a group chat

  • You start from the people you have and hope the coverage works out.
  • Approved time off lives in a second file nobody cross-checks.
  • Whether somebody is trained for a room is carried in your head.
  • The half-finished version gets screenshotted and sent around.
  • A change means posting it again and hoping everyone looks.

Healthcare scheduling software, coverage first

  • You start from the shifts the week needs and fill them.
  • Time off and unavailability are part of the same picture.
  • Roles and qualifications are checked while you assign.
  • Nothing leaves draft until you publish it.
  • A change reaches every phone at once.
See a week being filled

Which schedule are you building?

  • Medical practices

    Opening hours, two providers running in parallel, and the one afternoon a week that obeys none of it.

  • Dental practices

    Operatories running side by side, each needing an assistant alongside the dentist, and a hygiene column that moves weekly.

  • Home health and senior care

    Rounds rather than shifts on one site, where the rest gap between a late and an early is what constrains the week.

  • Multi-site groups

    Separate schedules under one roof that share its work areas, and a second location that brings its own rules and holiday calendar.

Time off is already in the picture

The third pass only works if the time off is where you can see it. Approved PTO, sick days and training sit in the same week as the shifts, so assigning somebody onto a day they are out is caught while you are making the assignment rather than on the morning it matters.

  • Approved time off is part of the week you are building, not a second tracker.
  • Stated unavailability counts as a fixed fact too, and is checked the same way.
  • What is left is genuinely who is free, so filling the week goes quickly.
How PTO gets requested and approved
Approved time off shown for the same week the shifts are built in

Build it once, keep it right all month

Building the schedule is one evening; the month is the rest of it. Move a shift to another day or person and the warnings work themselves out again. Tell Kira somebody is out sick all week and it books the absence, lifts them out of their shifts and names who could cover, with the reason each one can or cannot.

  • A change after publishing reaches the phone, not the noticeboard.
  • Kira books the absence and proposes cover, with its reasoning shown.
  • Every rule you set is rechecked against the new week, not just the old one.
How a week fills itself
Kira booking a sick day and proposing cover on a phone

Build next week's schedule with us, in 30 minutes

Bring the week you are wrestling with right now. We will build it with you in healthcare employee scheduling software, coverage first, and stop wherever it gets interesting. Thirty minutes, and you keep whatever we built.

  • 30 minutes
  • Via Google Meet
  • Free and without obligation

1. Pick a slot

All times in Europe/Berlin.

September 2026
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Wednesday, September 23

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Healthcare employee scheduling software: common questions

Two things a general tool does not carry: who is qualified for which work, and time off that has to be read together with coverage. Healthcare staff scheduling software has to know that a medical assistant and a front desk hire are not interchangeable, and that one approved vacation can leave a room uncovered three weeks out. That is also why medical staff scheduling software tends to be bought by the person who builds the schedule, not by IT.

Yes. A team of ten or fewer pays nothing, permanently and without card details, and that covers the schedule itself, time off planning and the app your staff use. Free healthcare employee scheduling software is genuinely the product, not a trial that expires. Past ten the price is per person and the pricing page states it.

Yes. The United States is selectable as the location country and the holidays are imported automatically, with time zones adjusted. A holiday falling on a working day is credited against target hours unless a shift is actually worked, so nobody is credited twice.

Yes, on iOS and Android. Employees see their shifts, request time off and pick up open shifts. Admins can also plan shifts, approve absences and use Kira from the phone, though the web app stays the fuller surface for building a complex week.

Both. A main office and a satellite can run as separate schedules while sharing work areas at the same site. Rules, absence categories and the holiday calendar are configured per location, so a second site does not inherit assumptions from the first. Teams using employee scheduling software for healthcare across several sites usually want exactly that separation.