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Auto scheduling software that fills next week's shifts, not your calendar

Kira is the assistant inside medishift. It brings your team in from a file, turns a sentence into a schedule rule, fills every open shift of a week in one pass, and still answers your questions a month later. That is auto scheduling software for medical and dental teams of five to fifty, free for the first ten.

  • Your team and their hours come in from a file, not from typing
  • Say bring this week into order, and Kira fills every open shift at once
  • Free for up to ten people, permanently, with no card details
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A clinic week in medishift after Kira filled every open shift

More than 100 practices already trust medishift

  • Hausarzt Dortmund – Dr. Kara & Kollegen
  • Klüt Praxis
  • Hafenstadt Praxis
  • Hausarztpraxis Wengedorff
  • MVZ – Ihre Zahnärzte im Norden
  • Mühlendamm Zahnarztpraxis

How automated scheduling software carries a clinic week, in five steps

  1. Step 01 · Setup

    Bring the team in from a file

    You attach the list from your old system to the chat. Kira reads CSV, Excel, PDF and photos, and before anything is written a card shows every row with what it will become: new, already here, or unclear. A photo of the schedule on the wall lands the same way, as draft shifts. Automated scheduling software that makes you type your team in first has saved you nothing.

    • People, weekly hours, work areas and a whole PTO year in one approval
    • A value you already set is never overwritten, and the same file twice adds nothing

  2. Step 02 · Rules

    Say what applies in your practice, in one sentence

    You do not fill in a form to teach it your week. You write a sentence: there are always two people at the front desk, except Wednesday afternoons, when one is enough. Kira turns that into a line in the schedule rules, a document on the schedule that reads back in your own words, and says whether the week already keeps it.

    • Plain language in, a line in a visible schedule-rules document out
    • Free-form, not limited to the seven form rules you switch on per location

  3. Step 03 · Plan

    Ask for the week in a sentence

    Bring this week into order is the whole instruction. Kira works the week through, holding your rules, rest gaps, contracted hours and overtime balances at the same time, and fills every open shift at once. The same sentence builds shifts too: a front desk shift every Wednesday for eight weeks is one card.

    • Rules, rest gaps, contracted hours and overtime balances held at once
    • Up to 25 steps run as one batch behind a single approval

  4. Step 04 · Cover

    A sick day at seven in the morning

    Lisa is out all week. Kira books the absence, lifts her out of every shift she held, and looks for cover for all of them at once. Each open day comes back with two or three real candidates, where their hours land afterward, and a warning if that would push past their contract.

    • Who can, who a rule of yours rules out, and who cannot with the reason
    • If nobody can take a day, Kira says so instead of letting it go quiet

  5. Step 05 · Publish

    Publish, then ask about what you published

    You release the week and your team sees it on their phones; several weeks go out in one approval. After that the schedule becomes something you can question: who worked the most weekends this year, how many PTO days the team took in June, how Anna's overtime balance stands.

    • A later change reaches the phone, not the noticeboard
    • Answers arrive as a table you can download as a CSV file

Two ways to run the same month

By hand, in a spreadsheet

  • Team, hours and last year's PTO get typed in row by row.
  • The rules that matter live in one person's head.
  • You fill the easy days first and leave Thursday until last.
  • A sick day at seven costs you the morning.
  • Every question about hours means another spreadsheet.

Auto scheduling software, rules first

  • The old file goes into the chat and you approve the rows.
  • Your own sentences sit on the schedule and get checked as you plan.
  • Every open shift in the week is filled in one pass.
  • Automated employee scheduling names who could cover, and why.
  • You ask the question and a table comes back.
See Kira at work

Which week are you trying to fill?

  • Medical practices

    Open to close at the front desk, two providers in parallel on Tuesday, and the afternoon that obeys neither.

  • Dental practices

    Operatories side by side, an assistant next to each dentist, and a hygiene column that moves weekly.

  • Home health and senior care

    Where the rest gap between a late and an early decides whether next week holds together.

  • Multi-site groups

    A main office and its satellites as separate schedules, each site keeping its own rules and holiday calendar.

Kira goes with you on the phone

A sick day rarely arrives while you are at your desk. In the medishift app Kira has a tab of its own for owners and admins, with the same confirmation cards, attachments and voice messages as the browser: hold the mic, say what happened, let go.

  • Say it on the way in, as a voice message of up to 59 seconds, or typed, with a file.
  • Your team sees its own shifts, requests PTO and applies for the open shifts you post.
  • Push notifications, the moment you publish a week or change one.
How a clinic week gets built
Kira as its own tab in the medishift app
A staff member's own schedule in the medishift app

Ask Kira how the hours stand

Plan and reality part company the moment somebody stays late. Captured hours feed the overtime balance and the hours report, and Kira reads you the state of it without you opening the report. It never rebuilds those numbers but calls the same calculation the page shows, so it cannot contradict the screen.

  • How does Anna's overtime balance stand? comes back as the number the report shows.
  • Target and actual hours side by side per person, per month, filterable by location.
  • A follow-up question builds a second table; the first stays put.
How hours and overtime are tracked
Hours worked and the running overtime balance in the medishift web app

See Kira work on your week, in 30 minutes

Bring the week you are wrestling with, and the file your team still lives in. We will put your rules in, run the auto scheduling software at it and stop wherever it gets interesting, including where it says no.

  • 30 minutes
  • Via Google Meet
  • Free and without obligation

1. Pick a slot

All times in Europe/Berlin.

September 2026
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Wednesday, September 23

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Auto scheduling software: common questions

It carries the week from an empty account to the question you ask a month later. Kira takes your team in from a file, turns a sentence into a schedule rule, fills every open shift in one pass, books a sick day and names who could cover, and publishes the week to the phones. Fifty of its actions show a confirmation card first; four only calculate.

No. Those tools hunt for a free slot in two people's calendars. This is automated scheduling software for staff shifts: who stands at the front desk on Wednesday afternoon, whether a trainee has an experienced colleague in the same area, whether eleven hours sit between a late and an early. No meeting invite is involved anywhere. AI employee scheduling here means a week of coverage, not a free half hour.

Kira holds your rules, rest gaps, contracted hours and overtime balances all at once, and it changes both sides of the week: it creates and edits shifts, and it assigns people to them. What the planning run itself does is place assignments straight into the week, so you judge the filled grid and discard the run or any single assignment rather than approving twelve suggestions one by one. Anything that takes something away, lifting somebody off a shift or dropping a shift, still goes through a confirmation card first. What it will not do is set its own priorities: the goals are the rules you wrote, and Kira offers no ways around them, so a shift one of your rules deliberately keeps open is the plan you ordered. Where the week cannot work, you get the smallest possible explanation, which rules cannot hold together, in your practice's own words rather than a constraint number. That is the honesty auto scheduling software needs before you leave it running.

The typing. Attach the list from your old system and Kira reads CSV, Excel, PDF and photos, then shows every row with what it will become before anything is written. It creates people in bulk with their hours, work areas and PTO days, and turns a photo of the wall schedule into draft shifts. AI staff scheduling starts with knowing who is on the staff.

Yes. Kira has a tab of its own in the medishift app, with the same confirmation cards, attachments and voice messages as the browser, so a sick day can be handled from the parking lot. Your team uses the same app to see the schedule, request PTO and apply for open shifts. Automated employee scheduling that only works at the desk misses the calls that break the week.

Anything your data can answer that has no screen of its own: who worked the most weekends this year, how many PTO days the team took in June, who is free on Thursday afternoon. Kira reads the definition out of your own data rather than inventing one. Small results arrive as a table you can download as a CSV file, and a follow-up builds a second table instead of editing the first. It can also walk you through how something is done.

Yes. A team of ten or fewer pays nothing, permanently and without card details, covering the schedule, PTO planning and the app your staff carry. Past ten the price is per person and the pricing page states it.